Mail merge is an easy way to make documents for several people at once, from emails and forms to letters and envelopes. All you need is relevant data and software like Google Docs with mail merge tools.
When you organize your recipients’ messages, you can explore the best Google Docs add-ons to make the mail merge process much easier.
1. Mail Merge
The first add-on to check on Google Docs is Quicklution’s Mail Merge. It offers 20 merged free trials and an unlimited version with an additional weekly free trial. If you want to continue using it, you need to pay an annual fee or a lifetime fee.
What you get is a series of simple and useful tools. No matter what file you’re working on, activate mail merge and the app will let you open an existing data spreadsheet from Google Sheets or Drive. You can also use the form to create a new one. Whatever you choose, you can customize your mail merge settings, including:
1. The field you want to fill in—first name, email, Cc, or other.
2. The sheet you’re drawing information from.
3. Who you’re sending the document to.
4. Any attachments you want to add.
5. When to schedule the email.
Once you’re happy with your setup, click the Merge button and the app will do the rest.
Download: Mail Merge (Subscription required, free trial available)
2. Create & Print Labels
As already mentioned, mail merge tools are not just for emails and letters. If you like to have a dedicated label maker around you, make sure you try Create & Print Labels add-on.
Its purpose is simple: import your data into Google Sheet and put the information into a tab of your choice, which you can then print out or use for other purposes you want.
There are several label templates to choose from, from packages to greeting cards, which is a great addition to the standard Google Docs template for convenient document creation. When you use Create and Print Labels, a grid shows you what the labels look like. You can adjust their layout, fonts, text, and more.
Download: Create & Print Labels (Subscription required, free trial available)
3. Avery Mail Merge
Quicklution also offers an Avery Mail Merge specifically for creating tags. Combining these two add-ons can streamline your workflow. Their processes are almost identical, except that Avery Mail Merge only allows you to use a pre-existing spreadsheet as a data source, and you have fewer customization options.
In addition to that, you just have to select your spreadsheet and the fields you want to merge and click on the Merge tab. You’ll get perfectly aligned labels, ready to be printed and affixed to your envelope or package.
Download: Avery Label Merge (Subscription required, free trial available)
4. Mergo Mail Merge
If all you want to do is send emails in bulk, Mergo Mail Merge is worth exploring. Once your file is ready, you can use this plugin to upload the recipient list as a Google Sheet, Excel spreadsheet, or CSV file. You can also enter it manually.
Mergo’s tracking feature is a big bonus. It can tell you when a recipient opened, clicked, replied to, or bounced out of your message. There are also different ways to customize the merged email. For example, you can adjust what appears in the Senders and Replies area, and add an unsubscribe link with a message of your choice.
Download: Mergo Mail Merge (Free, subscription available)
5. Document Studio
Another Google Docs tool to keep in mind for mail merge tasks is Document Studio. It is versatile and although not very friendly to newbies, it is very convenient once you get to know it.
Launch the plugin and create a new workflow that will be handled automatically if necessary. After naming the workflow, select Google Sheet as the data source, and set the trigger conditions, select the task you want to perform.
Among the several options, you have to send emails and create files. Depending on your choice, Document Studio takes you through additional steps to personalize your email or file, as well as the workflow itself.
For example, you can set how often a process starts and whether hidden and filtered rows of a spreadsheet should be skipped. These are just a few features you can expect.
Download: Document Studio (Free, subscription available)
6. Publigo Document Merge
Being able to quickly generate a bunch of personalized files can save you time and stress. So, get the most out of an application like Publigo, especially in complex situations like trying to do productive work with a remote team across time zones.
This plugin can merge data into Docs, PDF, and Word format files. But you can also schedule an event that has Publigo start automatically at a specified time or when the recipient submits the form.
At this point, you can use Google Forms and Forms to make files with a range of data, from spreadsheet information to questionnaire questions or answers. The app and its processes also offer a number of customization options. In addition to scheduling, you can set up email notifications, file sharing, merge rules, and more.
Download: Publigo Document Merge (Free, subscription available)
7. Foxy Labels
The last thing to remember is that the Google Docs app can also help you design the perfect label for every occasion, whether you’re sending multiple letters or creating a personalized business card for each customer.
All you do on Foxy Labels is choose the template you need and your data source in Google Sheets. Then, click Create Tab and you’re done. You can switch the on and off of the handle, or you can design your labels individually. Either way, you’re free to customize your files as long as you want.
Download: Foxy Labels (Free, premium version available)
Dive into the Google Docs add-on
Thanks to Google’s helpful spirit, you can turn your documents into your ideal workstation. When it comes to making emails or labels for thousands of people, mail merge add-ons are already there for you. You just need to decide whether the tool you prefer is simple or complex.
But take a moment to explore the true scope of the Google Docs app. You’ll come across the gems you need for professional documents, presentations, or team projects.